Our youth minister is getting married at our church next month. The wedding reception will be outside (catered barbecue) under a tent, regardless of the weather, which will either be hot and humid or pouring rain with thunder. The wedding itself is at 3:30 and will take about 45 minutes, which puts us at 4:15. The caterers won't start serving until 5, so the bride wants a sort of "coffee hour" type pre-reception in the fellowship hall to tide people over until the actual reception begins.
She has requested punch and cookies for this pre-reception. I have several bakers making the cookies (including myself); and I am doing a fruit punch, as well as a coffee ice cream punch (also requested by the bride.) They are expecting 200-220 people.
I am not a professional, but the last time I did something like this, at the same time of day and for about the same number of people, we had a lot of leftovers, mostly savory things and messy fruits. We're not serving savory foods at all, and if we do fruit, it will likely be only grapes, cut into small serving bunches.
How many gallons of punch do you think we need, and how many cookies? I'm thinking we should err on the low side, without being skimpy, just so that people don't load up on this stuff before the real deal, and so that I don't have to pack up too many leftovers, throw stuff out, etc. They really just need a couple of bites to get them through the 45 minute lag and to start people mingling.